GetQuoteAI
An intelligent RFQ processing platform that leverages AI to automate product extraction, matching, and quotation generation for bulk procurement in hospitality and industrial sectors.
Project Background
GetQuoteAI was built to eliminate the manual bottleneck in bulk procurement. Hospitality and industrial buyers were spending hours extracting product data from RFQs, matching items across supplier catalogues, and generating quotes — all by hand. We built an AI-powered platform that automates the entire flow from document ingestion to quotation output.
Objectives
Automate RFQ document parsing using AI extraction
Reduce quote generation time from hours to minutes
Build a matching engine that maps client requirements to supplier catalogues
Deliver a clean, fast interface for procurement teams
Key Features Delivered
- AI-powered document ingestion (PDF, Excel, Word)
- Intelligent product matching across multiple supplier catalogues
- Automated quotation generation with line-item accuracy
- Multi-user procurement dashboard
- Supplier management and catalogue syncing
- Export to PDF and Excel
Our Approach
We started with deep discovery sessions with procurement teams to map the exact workflow. From there we built a custom extraction pipeline using AI document processing, a matching engine with fuzzy logic to handle inconsistent product naming, and a Next.js dashboard designed for speed under heavy daily use.
Results
Quote generation time reduced by over 80%. Procurement teams that previously spent half a day on a single RFQ now complete the same task in under 30 minutes. The platform handles hundreds of line items per document with high accuracy across catalogue matches.